FREQUENTLY ASKED QUESTIONS
You’ve Got Questions - We’ve Got Answers
WHAT IS THE COST OF HIRING THE BARN?
Our pricing varies depending on the time of the year and day of the week which you choose. Please drop us an email and we can discuss your dates.
WHAT IS THE MAXIMUM CAPACITY OF THE BARN?
We suggest that the seating capacity is up to 90 people in our Round Room for your ceremony and 90 people in our main Barn area for your meal dependent on your seating and table plan configuration.
CAN I HIRE A MARQUEE IF I WANT TO HAVE MORE GUESTS IN ATTENDANCE?
If you would like to have a larger guest list, it is possible to erect a marquee on the grounds but this would need to be arranged directly between you and a third party marquee supplier as it is not something we provide. Please refer to the directory at the bottom of this page for recommendations of companies who have previously worked at the Barn.
DO YOU DO ALL-INCLUSIVE PACKAGES?
We are a blank canvas venue hire only. You will need to organise your catering and decorating separately. Please refer to the directory at the bottom of this page for recommendations of companies who have previously worked at the Barn.
CAN I STILL HIRE THE BARN FOR MY WEDDING IF MY CEREMONY TAKES PLACE ELSEWHERE?
Yes, of course.
IS THERE A DIFFERENCE IN THE PRICE IF MY CEREMONY TAKES PLACE ELSEWHERE?
No, there is no difference in the pricing if you have your ceremony elsewhere. We are a venue hire only and you will receive the venue in its entirety for the duration of your booking thus meaning the pricing will remain the same.
IS THERE A MINIMUM NUMBER OF GUESTS REQUIRED TO BOOK YOUR VENUE?
No, there is no minimum requirement.
DO YOU PROVIDE CATERING?
No, we are a venue hire only. Catering and bars would need to be organised between yourself and a third party. We recommend you contact one of the three award-winning suppliers who have regularly catered for couples and companies at the barn, which are listed in the directory at the end of this page.
IS THERE A BAR ON-SITE?
No, there is not a fixed bar on-site. Your caterer or other third party would have to supply your bar.
IS THERE A CORKAGE FEE?
This is a question between you and your caterer as the Barn does not offer catering or bar supplies.
AS THIS IS A RURAL VENUE IS THERE ACCOMMODATION IN THE AREA?
Yes. There are several properties in the local area that guests can book. This is separate from the Barn but we can supply you with a list of local accommodation providers and Airbnb listings. Please refer to the directory at the bottom of this page for more information.
IS THERE WIFI IN THE BARN?
Yes but it is only a mobile (4G) router that is available so usage is restricted for playing music through the Sonos system, not for public use. Anyone with a 3/4G enabled device will be able to receive a signal in most areas of the property.
WHAT CATERING EQUIPMENT IS AVAILABLE IN THE KITCHEN?
Our Kitchen is fully equipped for your caterer's use. There is a Falcon 6 burner Dominator stove, electric pizza oven, fryer and grill as well as ample refrigeration and worktop space.
DO YOU PROVIDE A WEDDING PLANNER OR EVENT COORDINATOR?
No, we do not provide any planning or coordinating services and it will be your caterer and other suppliers who manage the day for you.
DO YOU PROVIDE SERVING STAFF?
No, you or your caterer will provide staff. There will not be anyone from the Barn present on the day of your wedding.
ARE THERE TABLES AND CHAIRS IN THE VENUE?
Yes, there are 5ft round and 6ft trestle tables and Chiavari chairs in the venue. You do not have to use those as you may wish to bring your own which, of course, you can do. The venue is yours to furnish and decorate how you wish.
DO YOU PROVIDE TABLE LINEN, CROCKERY, CUTLERY AND GLASSWARE?
No, your caterer will organise this for you.
HOW LONG DO WE HAVE THE VENUE FOR?
The venue rental is for 48hrs - 72hrs.
WHAT TIME DO WE GET ACCESS TO THE VENUE?
Check-in is usually from 2pm.
WHAT TIME IS CHECK-OUT AFTER THE WEDDING?
Check-out is usually at 11am.
DO YOU HAVE A PA SYSTEM?
There is a Sonos system and additional speaker and microphone available onsite.
WHAT IS THE DEPOSIT REQUIRED TO SECURE THE BOOKING?
If you decide you would like to proceed with a booking, we usually take 40% at the time you sign your contract, followed by 30% 6 months before the wedding and the final 30% 3 months before the wedding.
CAN I PAY BY CREDIT CARD?
Unfortunately, we do not have card payment facilities and so all payments must be made via BACS transfer.
ARE DEPOSITS REFUNDABLE?
All deposits are non-refundable but may be transferred to an alternative date subject to availability and only within 30 days of initial deposit payment being received. Any postponements may be considered as a cancellation.
WHAT HAPPENS IN THE EVENT MY WEDDING CAN'T GO AHEAD DUE TO COVID-19?
If a Force Majeure Event, such as Covid-19, prevents Harburn Barn Limited from providing the venue on the agreed date, Harburn Barn Limited shall, without limiting its other rights or remedies and without liability to the Customer, have the right to postpone a wedding and the terms of this Contract to an alternative available date by giving written notice to the Customer.
DO YOU PROVIDE ADDITIONAL LIGHTING, FURNITURE AND PROP HIRE?
We don't provide anything additional from what is already present in the Barn. There are however several suppliers within the central belt who can provide additional lighting, furniture and other decorations. Please refer to the directory at the bottom of this page for recommendations of companies who have previously worked at the Barn.
CAN WE DECORATE THE VENUE?
Yes, of course. We are happy for you to make the venue your own for your special day, as long as it does not cause any damage to the building or any fixtures and fittings therein. All decorations and candlewax must be removed without leaving damage. Nails and staples may not be used anywhere in the venue.
ARE CHILDREN PERMITTED TO ATTEND?
Yes, children are permitted to attend. However, children must be supervised by an adult at all times and are not allowed outside the venue unsupervised
IS CONFETTI ALLOWED?
Confetti can only be used outside if it is real petal confetti. Paper confetti is specifically not permitted outside as cannot be cleaned up and does not disintegrate quickly enough.
CAN I SET OFF FIREWORKS?
Yes, but only at an agreed area on the grounds and they can only be set off by a responsible adult who is qualified to do so. You must notify us of the time at which you wish to set them off so that we can make our neighbours, who have animals, aware in advance. Harburn Barn Limited does not accept any responsibility for any damage or injury caused due to the use of fireworks.
ARE SPARKLERS PERMITTED?
Yes, but extreme care should be taken and Harburn Barn Limited does not accept any responsibility for any damage or injury caused due to the use of sparklers. You must ensure that your guests carry sparklers at arm's length, keeping the sparks away from faces, bodies, clothing and flammable materials including alcohol, hairspray and nail polish. Be aware of who and what is around you!
ARE CANDLES PERMITTED?
Candles are only allowed by prior agreement. They are usually permitted in certain areas as long as basic fire safety provisions are met and contained in suitable holders that will adequately secure them from falling over or causing people or the building to catch alight. You must ensure that a responsible person is charged the duty of maintaining safety if candles are being used.
IS SMOKING PERMITTED ON-SITE?
The Barn at Harburn is a non-smoking venue. Outdoor ashtrays will be provided, and smoking is permitted in the gardens and grounds. Please ensure all cigarette butts are picked up and removed with rubbish.
DO YOU HAVE PUBLIC LIABILITY INSURANCE?
Yes.
DO YOU HAVE A PREMISES LICENCE?
No, you, your caterer or bar provider will need to apply to West Lothian Council for an Occasional Licence for your wedding.
DO YOU HAVE A RISK ASSESSMENT?
Yes, this is updated regularly. It is available at request.
WHAT TIME DOES THE SALE OF ALCOHOL NEED TO FINISH?
Alcohol sales should cease at 12 midnight on Monday – Wednesday and on Sundays. Alcohol sales should cease at 1am on Thursday – Saturday. This will be clarified in the occasional license.
WHAT TIME DOES LIVE MUSIC NEED TO FINISH?
Live music and bands are permitted within the Barn only. All music must end at 12.45am at the latest on Thursday – Saturday, and by 23:45pm on Monday – Wednesday and on Sundays.
DO I NEED TO ORGANISE THE CLEANING OF THE VENUE MYSELF?
Yes, we must have the venue handed back in the same condition it is handed over to you in. You can clean the venue yourself or employ a third party to do this for you.
DO YOU HAVE PARKING SPACE AVAILABLE?
Yes, there is ample car parking space on-site.
CAN MY GUESTS LEAVE THEIR CARS ON-SITE OVERNIGHT?
Cars can be left in the car park area at the owners own risk and Harburn Barn Limited does not accept liability for loss or damage to property or vehicles belonging to you, to any of your wedding guests or anyone providing wedding services organised directly by you however caused. Cars should be collected the next day. Cars must not be parked in areas causing an obstruction for access to fields/sheds/roads/gateways.
CAN BUSES AND COACHES ACCESS THE VENUE?
Yes. There is a specific route that buses and coaches must take to access the Barn which we will be happy to share with you, if required. Buses and coaches must not be parked in areas causing an obstruction for access to fields/sheds/roads/gateways.
CAN I STORE PERSONAL BELONGINGS ON-SITE AFTER THE WEDDING?
Harburn Barn Limited does not accept responsibility for the property of the client or of its guests, caterers, suppliers or vendors. The wedding cake and any other personal wedding items remaining at the Barn after the wedding must be removed prior to the client’s departure. Harburn Barn Limited will not be responsible for any items not taken after this time. No responsibility will be taken by Harburn Barn Limited for gifts or cards. We would advise designating one of your wedding party to be the responsible person on the day. Harburn Barn Limited is not liable for any loss or damage to property owned by or in the custody of the bridal party or wedding guests.
ARE YOU PET FRIENDLY?
Yes, we are pet friendly.
ARE THERE TAXI COMPANIES IN THE LOCAL AREA?
Yes, there are local taxi companies which we will be happy to provide details for.